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Privacy Policy

Our practice is dedicated to, and we are required by applicable federal and state laws, to maintain the privacy of your health information. These laws also require us to provide you with this notice of our privacy practices, and to inform you of your rights and our obligations concerning your health information.  We are required to follow the privacy practices described below while this Notice is in effect.  This Notice is effective as of January 1, 2004 and will remain in effect until it is replaced.


CHANGES TO NOTICE:
Pediatric Therapy Professionals, Inc. reserves the right to change this Notice and the privacy practices described below at any time in accordance with applicable law.  Prior to making significant changes to our privacy practices we will alter this Notice to reflect the changes and make the revised Notice available to you on request.  Any changes we make to our privacy practices and/or this Notice may be applicable to health information created or received by us prior to the date of the changes. You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us by using the information at the end of this Notice.

 

PERMITTED USES AND DISCLOSURE OF HEALTH INFORMATION:
A. TREATMENT, PAYMENT, & HEALTHCARE OPERATIONS: You should be aware that during the course of our relationship with you we will likely use and disclose health information about you for treatment, payment, and healthcare operations. Examples of these activities are as follows:
  • Treatment:   We may use or disclose your health information to a physician or other healthcare provider providing treatment to you.
  • Payment:   We may use and disclose your health information to obtain payment for services and goods we provide to you.
  • Healthcare Operations:   We may use and disclose your health information in connection with our healthcare operations.   Healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of healthcare professionals, evaluating practitioner and provider performance, and other business operations.

  • B. AUTHORIZATIONS:  You may specifically authorize us to use your health information for any purpose or to disclose your health information to anyone by submitting such an authorization in writing.  Upon receiving an authorization from you in writing, we may use or disclose your health information in accordance with that authorization. You may revoke an authorization at any time by notifying us in writing.   Your revocation will not affect any use or disclosures permitted by your authorization while it was in effect.  Unless you give us authorization, we cannot use or disclose your health information for any reason except those permitted by this Notice.

    C. DISCLOSURES TO FAMILY AND PERSONAL REPRESENTATIVES:  We must disclose your health information to you, as described in the Patient Rights section of this Notice.  Such disclosures will be made to any of your personal representatives appropriately authorized to have such access and control of your health information.  We may disclose your health information to a family member, friend, or other person to the extent necessary to help with your healthcare or payment for your healthcare only if authorized to do so.  In the event of your incapacity or in emergency circumstances, we will disclose health information based upon a determination made using our professional judgment, disclosing only health information that is directly relevant to the person's involvement in your healthcare.

    D. MARKETING:  We will not use your health information for marketing communications without your written authorization.

    E. USES OR DISCLOSURES REQUIRED BY LAW:  We may use or disclose your health information when we are required to do so by law, including for public health reasons (ie: disease reporting).  In some instances and in accordance with applicable law, we may be required to disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, domestic violence, or the possible victim of other crimes.

    F. PATIENT AND THIRD PARTY PROTECTION:  Only as permitted by law, we may disclose your health information to the extent necessary to avert a serious threat to your health or safety, or to the health or safety of others.

    G. LAW ENFORCEMENT/NATIONAL SECURITY:  Under certain circumstances we may disclose your health information relating to members of the Armed Forces or military authorities.  Under certain circumstances we may also disclose health information relating to inmates or patients to correctional institutions or law enforcement personnel having lawful custody of those individuals.  We may disclose health information in response to judicial proceedings and law enforcement inquiries as permitted by law, and also to authorized federal officials, health information required for lawful intelligence, counterintelligence, and other national security activities.

    H. EVENT NOTIFICATION:  We may use or disclose your health information to provide you with appointment reminders (such as voicemail messages, postcards, letters, or email messages), and other event notification and information.


    PATIENT'S RIGHTS:
    A. ACCESS TO RECORDS:  Upon submission of a written request to us you have the right to review or receive copies of your health information, with limited exceptions.  You may obtain a form to request access by using the contact information listed at the end of this Notice.  You may obtain a form to request copies in a format other than photocopies and we will use the format you request if it is readily available.  We reserve the right to charge you $.50 for each page, and postage if you want the copies mailed.  If you request an alternative format we will charge a reasonable cost-based fee for providing your health information in the format you request.  If you prefer, Pediatric Therapy Professionals, Inc will prepare a summary or an explanation of your health information for a fee. Contact us using the information listed at the end of this Notice if you are interested in receiving a summary of your information instead of copies.

    B. ACCOUNTING OF CERTAIN DISCLOSURES:  Upon written request, you have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations, and other activities authorized by you, for the last 6 years, but not before April 14, 2003. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests.

    C. RESTRICTIONS AND ALTERNATIVE COMMUNICATIONS:  You have the right to request that we place additional restrictions on our use or disclosure of your health information for treatment, payment, and healthcare operations purposes.  Depending on the circumstances of your request we may, or may not agree to those restrictions, if we do agree to your requested restrictions we must abide by those restrictions, except in emergency scenarios.   You have the right to request that we communicate with you about your health information by alternative means or to alternative locations (eg. at your place of business rather than at your home).  Such requests must be made in writing, must specify the alternative means or location, and must provide satisfactory explanation how payments will be handled under the alternative means or location you request.

    D. AMENDMENTS TO RECORDS:  You have the right to request that we amend your health information.   Such requests must be made in writing, and must explain why the information should be amended.  We may deny your request under certain circumstances.


    QUESTIONS AND COMPLAINTS
    If you want more information about our privacy practices or have questions or concerns, please contact us.

    If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made or may make regarding the use, disclosure, or access to your health information, you may file a complaint to us using the contact information listed below.  You also may submit a written complaint to the US Department of Health and Human Services. We support your right to the privacy of your health information and support your choice to file a complaint with us or the USDHHS if you feel it necessary.

    Please direct your questions or complaints to:
    Gerilyn J. Aman, OTR/L
    Pediatric Therapy Professionals, Inc.
    PO Box 455
    Philomath, OR  97370
    (541)368-4313
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